Contracts Specialist

Place of work: Warsaw

Key Responsibilities

As Contracts Specialist your main responsibilities will include:

• Contract administration in accordance with company commercial policies and procedures.
• Cost/value reporting and end life forecasting on project in accordance with company policies and procedures such that the appropriate values are reflected in the cost reports and management accounts.
• Submission of variation and contract amendment requests and claims in accordance with contract requirements.
• Agreement of final accounts and close out of contracts in accordance with contract requirements.
• Administration and documentation preparation of sub-contracts in accordance with relevant company policies and procedures.
• Provision of commercial and contractual advice to reporting officer.
• Preparation of cost reports for internal and external stakeholders.
• Receive allocate and reconcile monthly project expenditure from Accounting.
• Control of project costs
• Evaluation and settlement of sub-contractor claims.
• Input to project risk management techniques.
• Preparation of prequalification and tender documents (as appropriate).
• Furthermore, when the workload permits, the incumbent will be expected to give support in other areas of business development.

Liaison with Accounting for:

• Project invoicing in accordance with terms and conditions of contract such that cash position is maximized.
• Submission of contractual notices in accordance with the terms of the contract.
• Ensuring that bonds and guarantees are released in accordance with their terms.
• Ensuring that payments to company are made in accordance with the terms of the contract.
• Preparation of correspondence in connection with project contractual matters.
• Receive project expenditure from Accounting.

Experience/Qualifications

Essential

• Educated to degree level.
• Oil & Gas industry experience in a similar role essential.
• Contract Administration
• Cost reporting, Tender spreadsheet and Schedule
• Proficiency in Microsoft Excel and Word essential.
• Business Awareness. 

Interpersonal skills, including but not limited to: 

• Strong spoken and written communication skills in Polish and English language.
• Strong analytical skills.
• Ability to function independently and in a team.